The Pennsylvania Association of Colleges and Teacher Educators

A State Unit of the Association of Teacher Educators
and The American Association of Colleges for Teacher Education

 

Executive Director's Report
September 16, 2011

Since the June 23-24, 2011, meeting of the PAC-TE Board of Directors, I have engaged in the following association-related activities:

TEA 2011

  • scheduled the 42 small group sessions
  • informed small group session presenters of the day and time of their presentation
  • solicited small group session presiders from among directors, TEA planning committee, and small group session presenters
  • outlined needs for TEA student help to volunteering institution
  • worked with Post Baccalaureate and Graduate Educational Focus Group facilitators to schedule TEA invitational sessions and distributed information on these sessions through the Dean’s Forum and the Grad Forum
  • contacted and scheduled time, room and food for PASSHE PDS, PASSHE Field Directors, and PA-POMLE meetings at the TEA
  • scheduled PAC-TE Newcomers/ TEA Proposal Writing Session at the TEA
  • scheduled Board of Directors, TEA 2012 Planning Committee, Spring Conference Committee, and Government Relations Committee meetings at the TEA
  • announced the availability of display tables for focus groups and institutions
  • worked with Holiday Inn staff to finalize schedule, facilities use, meals and beverages
  • finalized the TEA program schedule, posted the program to the Web site, and established a link from our TEA electronic newsletter
  • developed, had printed, e-mailed, and mailed the TEA NewsNotes
  • asked the Dean’s Forum chair to distribute the electronic TEA newsletter to Dean’s Forum members
  • contacted keynote speakers to arrange details of travel, presentation title and description, and payment
  • arranged for PAC-TE members to support each keynote speaker
  • obtained the assistance of a graduate student full time as conference registration assistant
  • scheduled presiders, registration workers, polls workers
  • ordered expanding wallets for conference materials, 40th anniversary certificate holders, and name badge ribbons
  • purchased name badge inserts, certificate papers, folders, and labels
  • updated evaluation forms, presider packet letters, presenter packet letters, registration directions, meal tickets, name badge and envelope label formats
  • arranged for clerical assistance in generating name badges/labels and stuffing registrant envelopes
  • designed 40th anniversary certificates
  • participated in and supported a meeting of the TEA 40th anniversary committee
  • compiled from files and archives a draft 40-year history of PAC-TE, to include officers, Teacher Educators of the Year, Friends of Education, spring conferences, and TEA dates, locations, themes, and chairs
  • sent the 40 year history to the Board, planning committee, and past leaders, asking them to provide contact information and missing information for the history
  • invited past leaders to the 40th anniversary and to provide comments for a 40th anniversary booklet
  • processed registration forms, forwarding checks to the Treasurer

Teacher Education Assembly 2012, 2013, and 2014

  • booked the State College Sleep Inn meeting room for the TEA 2012 planning meeting on December 2, 2011
  • made further contact and analyzed responses from Harrisburg and State College hotel conference centers to our RFP and prepared a report and recommendation for the Board of Directors September 16 meeting as per the TEA site for 2012-2014

Annual General Business Meeting 2011 – drafted agenda

ATE

  • renewed the executive director’s membership in ATE
  • developed, had printed, and mailed bookmarks and TEA flyers for insertion into the August 5-9, 2011, Philadelphia ATE Summer Conference packets
  • arranged for and coordinated staffing of a PAC-TE table and snacks/beverages in the registration area at the ATE Summer Conference on August 6, 2011
  • advertised to ATE state units and PA pre-registrants, prepared a PowerPoint presentation and handout packets for, and co-presented with President Savitz and TEA Chair Orlando a feature session on PAC-TE Advocacy, Professional Development, and Management Initiatives at the ATE Summer Conference

Board Support

  • posted reports from the June 23-24, 2011 Board meeting and the minutes of the April 13, 2011, Board meeting to the PAC-TE Web site
  • prepared for the September 16, 2011, Board meeting to include agenda development with the Executive Committee
  • conducted a phone orientation with incoming director, Keith Dils
  • compiled status of director PAC-TE membership, TEA registration, and ATE membership and contacted directors as relevant
  • consulted with the Treasurer on 501c3 application

Insurance

  • received bonding, general liability, and directors/officers liability insurance policies, effective July 1, 2012

Nominations and Elections

  • prepared ballot and candidate information for absentee mailing and TEA polls

Awards

  • distributed a second and third call for nominations for the 2011 Teacher Educator of the Year award
  • contacted outgoing directors as to charity choices for service awards and processed letters and checks to the chosen charities, copied to the directors

Technology Integration

  • published and e-mailed via Constant Contact our first electronic newsletter, promoting the TEA 2011
  • outlined upgraded Web site and Web-based form requirements and language

Bylaws and Policies

  • made the June 23 Board-approved changes to the bylaws revision document and revised the revisions explanatory chart
  • added bylaws vote to the absentee and TEA ballots
  • identified policies needing immediate action as a result of the bylaws revision for review of the Board on October 27

Membership

  • processed membership forms, forwarding checks to the Treasurer
  • e-mailed individual members and contact persons at institutions that had not renewed as of August 29, 2011
  • contacted focus group facilitators as to their interest in continuing in 2011-2012, the TEA focus group facilitators meeting, the TEA focus group meetings, and timelines for submitting information for Board meetings and publications

Member Communications

  • sent numerous Tidbits e-mails to the membership – PDE weekly e-mails, EPLC newsletters, position announcements, and advocacy updates

PAC-TE Membership Report
  2008-2009 2009-2010 2010-2011
Institutional Members 77 75 82
Individual Members 98 88 108
Institutional Representatives 289 316 351

Respectfully submitted,

Linda S. Cook
Executive Director

June 2011 Report
April 2011 Report
January 2011 Report
September 2010 Report
June 2010 Report
April 2010 Report
January 2010 Report
October 2009 Annual Business Meeting Report
September 2009 Report
June 2009 Report
April 2009 Report
January 2009 Report
October 2008 Annual Business Meeting Report
June 2008 Report
April 2008 Report
January 2008 Report
October 2007 Annual Business Meeting Report
June 2007 Report