The Pennsylvania Association of Colleges and Teacher Educators

A State Unit of the Association of Teacher Educators
and The American Association of Colleges for Teacher Education

 

Executive Director's Report
January 13, 2012

Since the October 27, 2011, meeting of the PAC-TE Board of Directors, I have engaged in the following association-related activities:

Teacher Education Assembly 2011

  • posted PDE and Donna Wiseman PowerPoint presentations to the PAC-TE Web site and informed members
  • conducted an exit interview with the conference hotel sales manager, to include our decision to move to a different conference site for 2012-2014
  • provided prize winners with certificates for free 2012 spring conference and TEA registrations
  • processed on-site registration forms and invoices, forwarding checks and invoices to the Treasurer
  • prepared a report summarizing TEA expenses and revenue, which was shared with the TEA 2011 and TEA 2012 Planning Committee chairs and the Board of Directors
  • prepared and e-mailed thank you notes to planning committee members, small group session presenters and presiders, registration and polls workers, student workers, institution-alike facilitators, and institution display contacts (The TEA chair sent thank you notes to general session speakers.)
  • mailed 40th anniversary certificates to honorees, presenters, and presiders not in attendance or who did not pick up their certificate at the TEA
  • prepared a compilation of TEA registration statistics overall and by time period, which was shared with the TEA 2012 planning committee and the Board of Directors
  • completed compilations and copying of small group session evaluations and mailed to presenters who did not pick up their evaluations at the TEA; provided originals to the TEA 2012 Planning Committee Chair
  • prepared a compilation of the TEA evaluations, which was shared with the TEA 2012 Planning Committee and the Board of Directors
  • posted the PAC-TE history booklet to the Web site
  • reported on the TEA in the January 2012 NewsNotes

Teacher Education Assembly 2012

  • worked with our new TEA site, the Best Western Premier the Central, Harrisburg, and the planning committee chair to prepare for the December 2 planning committee meeting
  • prepared materials for and compiled and distributed minutes of the October 27 and December 2 planning committee meetings
  • based on the planning committee decisions revised the TEA schedule and the small group sessions timeline, call for proposals, proposal form and review form
  • distributed the Call for Proposals to the membership via post card, e-mail and Web post
  • assigned and announced proposal review groups
  • scheduled and announced April 17 and 18, 2012, planning committee meetings
  • announced the new TEA site and 2012-2014 dates at the Annual General Business Meeting packets, to the 2012 planning committee, in a presidential Tidbits, and in the January 2012 NewsNotes

ATE

  • compiled and sent to Mary Dupuis additional materials for and reviewed drafts for the PAC-TE application for the 2011 ATE Unit Awards
  • compiled and sent the ATE 2011 Unit Report to the ATE Executive Director
  • forwarded names and contact information for PAC-TE delegates to the February 2012 ATE Delegate Assembly
  • forwarded for payment of the ATE Unit Council of Presidents Dues

Board Support

  • posted reports from the October 27, 2011, Board meeting and the minutes of the September 16, 2011, Board meeting to the PAC-TE Web site
  • prepared for the January 13, 2012, Board meeting to include agenda development with the Executive Committee
  • consulted with the Treasurer on the preparation of IRS Form 990EZ
  • in collaboration with the Treasurer prepared and submitted a Form 1023 application for recognition of tax exemption under 501c3
  • researched the IRS restrictions for 501 c 3 organizations as per political and legislative activities
  • prepared conflict of interest statements for Board signature

Nominations and Elections

  • e-mailed successful candidates as per term, meeting dates/places, duties as per bylaws and policy, and PAC-TE/ATE membership requirement
  • e-mailed unsuccessful candidate to include appreciation for being willing to serve
  • announced successful candidates in the January 2012 NewsNotes

Membership

  • processed membership forms, forwarding checks to the Treasurer
  • sent customized e-mails to contact persons and current members at institutions which had not renewed as of January 2, 2012 (4th contact)
  • sent customized membership e-mails to individual members who had not renewed as of January 6, 2012 (4th contact)
  • e-mailed individuals who registered for the TEA as members but are not members encouraging membership
  • encouraged membership in the January 2012 NewsNotes

Member Communications

  • prepared and distributed electronically the January 2012 NewsNotes
  • sent numerous Tidbits e-mails to the membership – PDE weekly e-mails, EPLC newsletters, position announcements, and information updates

PAC-TE Membership Report
  2008-2009 2009-2010 2010-2011 2011-2012 To Date
Institutional Members 77 75 82 79
Individual Members 98 88 108 102
Institutional Representatives 289 316 351 332

Respectfully submitted,

Linda S. Cook
Executive Director

September 2011 Report
June 2011 Report
April 2011 Report
January 2011 Report
September 2010 Report
June 2010 Report
April 2010 Report
January 2010 Report
October 2009 Annual Business Meeting Report
September 2009 Report
June 2009 Report
April 2009 Report
January 2009 Report
October 2008 Annual Business Meeting Report
June 2008 Report
April 2008 Report
January 2008 Report
October 2007 Annual Business Meeting Report
June 2007 Report